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By Jeff P. Catania
Top 10 Reasons to Author Content in FC using FC Documents (and not use attached files like Microsoft Word)
1) FC documents can be opened anywhere by any user whereas there are always those who cannot open Word, Powerpoint, Appleworks or sometimes even Adobe .pdf files.
2) FC documents support robust formatting and can be saved or printed just like word processed files. Beyond word processed files, FC documents can be easily toggled for online or page viewing. FC documents allow font and paragraph formatting, embedded images and tables for advanced layout.
3) FC documents are easily updated live online so the most current version of information is always there. Online information/processes/procedures can be refined and improved rather than forgotten, ignored or re-invented. Using Word or other files results in different versions of the same information 'out there' and the cumbersome revision process required discourages updating.
4) FC documents are more compact (can be 2 to 50 times smaller than .doc, .ppt or .pdf) and therefore faster to open, especially on slow connections. Here's why.
5) A FC document represents an online, single-source piece of information. Using a Word file results in multiple users saving copies locally, thus greatly increasing version confusion and server storage requirements in the system.
6) FC documents can be searched online (search titles and/or contents and even including sub-folders) to find relevant information. Attached or uploaded files cannot be searched.
7) FC documents can be hyperlinked online from other FC objects and even within their own content using markers. Attached files cannot be linked.
8) FC documents never expire, but messages with file attachments (like Word) do.
9) FC documents can be shared to the web easily and powerfully so that intranet content becomes internet content as well. This potential to 'webify' board policies and procedures with no conversion/duplication is huge so long as Word documents are
avoided.
10) FC documents encourage flexible online knowledge management rather than paper-based management. They can be read-only or shared flexibly and FC skills around documents are transferable to other areas of electronic communication and collaboration in Halton.
11) Auto-Open
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